Assurefiles secure file sharing

To ensure data protection standards meet internal and external requirements, IT groups should provide a secure file-sharing system.What Is Secure File Sharing?Secure file sharing, also known as protected file sharing, is the digital transfer of links to one or more files. Transferring files, such as documents, photos, videos, and other online files, in this manner, helps protect them from unauthorized access, tampering, or theft and ensures that they are only accessed by people who have been granted permission.With secure file sharing, sensitive information can be safely shared between different internal users or external organizations confidentially.Most secure file sharing services address vulnerabilities by encrypting files at rest and in transit using an encryption algorithm. These protected files can then be shared within a local network, over a standard internet connection, or through a private network, such as a virtual private network or VPN.Audit trails are also an essential part of most secure file sharing solutions. These provide documentation of all activity surrounding the transfer. Secure file sharing audit data is necessary to meet many compliance requirements, such as PCI DSS, CCPA, GDPR, SOX, HIPAA, NIST, and SOC 2.Additional Secure File Sharing FeaturesSecure file sharing services offer additional security features to protect sensitive information, such as: Access controls based on permissions and passwords Link expiration capabilitiesMonitoring to identify suspicious login activity Multi-factor authentication Ransomware detectionWhen Secure File Sharing Is UsedThere are a number of use cases that require secure file sharing. Following are several examples of when secure file sharing is used to protect files from authorized access, cyber criminals, ransomware attacks, and malware threats. Financial transactionFundraisingHR or personnel correspondence IPOsLegal workMergers and acquisitionsPrivate worker information Secret projects Types of Systems Used for Secure File Sharing Secure file sharing systems offer a variety of features, security protocols, and price points. Some are

In the cloud. This eliminates the need to migrate data, which can be a time-consuming and expensive process. Reduced risk of shadow IT When a secure file sharing system is in place, users are less likely to use unapproved file sharing applications. By reducing shadow IT, an organization’s overall security posture is enhanced, and the risk of data breaches is mitigated.Easy and Secure File Sharing for BusinessA system that makes secure file sharing easy for businesses goes beyond security to provide reliable and scalable services. An effective secure file sharing solution has a number of specific features that allow it to support business requirements and improve security and productivity. Among the features that deliver easy and secure file sharing for business are the following.Collaboration toolsFunctionality that helps secure file sharing systems facilitate collaboration, according to permissions, are:Collaborate Comment Download Edit Share View DashboardsAn easy-to-use dashboard and visibility tools are critical for making secure file sharing easy. A dashboard allows administrators to track all data flows and permissions as well as provide analytics for performance, activity, and compliance reporting. Robust data movement Quick connections to internal systems and the external ecosystem enable the secure transfer of data in a way that meets business compliance requirements. This is accomplished by providing support for a wide variety of protocols and data connectors that extend secure file sharing to meet the needs to share information internally systems as well as those of third parties.Unified controlsBecause secure file sharing ecosystems are comprised of information that comes from multiple sources, management can quickly become very complex. A secure file sharing system should have a unified view of all information and a centralized console for controlling and managing all aspects.How to Securely Share Files Outside of Your OrganizationA system for secure file sharing is designed to address

What secure file sharing software is right for you? In This Article: What is secure file sharing software? Why shouldn't I share files with email? Why is secure file sharing software more secure? How do I use secure file sharing software? How will my client get the files? Jump to our recommendation » How safe are your documents from prying eyes? If you send them through email, not very safe at all. Which is why many businesses are moving to secure file sharing software. What exactly is secure file sharing software? How is it better than email? Is there an easy option for small companies? Absolutely, and that option is FileCenter's Client Portal. In this article, we'll give you the background you need and step you through the basics, then show you why we recommend the FileCenter Client Portal.What is Secure File Sharing Software? Secure file sharing software isn't nearly as complicated as it sounds. You need to share a file with your client. However, you don't feel comfortable emailing the file, because you need assurance that the sensitive information won't come before the wrong eyes. So you upload the file to "The Cloud" – to a secure, intermediary server out on the Web. Then your client can pull the file down from that server whenever it's convenient for them. It's almost like escrow for files. Why Shouldn't I Share Files with Email? Consider how file-sharing has evolved into secure file sharing software: In the beginning of the modern age, we had mail and, if you needed more speed and security, couriers. These were slow but reasonably-reliable ways to send documents to your clients. Then, shortly after the dawn of computers, we got the fax machine. It turned the document-sharing world on its head with almost instant, even if barely-legible, document sharing. The following decades would next see us reluctantly turn our attention from fax machines to email. Once email became comfortable, it seemed like a dream. Simply attach an electronic copy of the document to an email message, click Send, and seconds later your client has the copy. At

Outside of data centers Notifications of downloads for each shared filePassword protection to ensure only recipients who know the password can access the file Physical protections in the data centers where content is stored Restrictions on mass file deletion Version history to allow for restoring a file to a prior draft Virus scanning during the download processTop 4 Benefits of Secure File SharingSecure file sharing services provide many benefits. The most commonly cited four high-level benefits of secure file sharing are these four.1. Auditability All files that are received by or sent from an organization are tracked and recorded, making it easy to investigate an incident or provide validations for compliance reports.2. CollaborationUsers are able to easily access and share files internally and externally, as well as create and manage workflows.3. Data securitySecurity gaps and governance challenges are eliminated with the access controls and other protections included with most secure file sharing systems. 4. ScalabilitySecure file sharing services are designed for elasticity, supporting the changing requirements of an organization. Additional benefits of secure file sharing include:Supports hybrid and remote workSecure file sharing addresses the needs of organizations that have employees who work either full or part-time remotely. This service allows users to access and share files of any size or type from any location (e.g., cloud storage service, corporate networks) using any connected device (e.g., desktop, laptop, phone, tablet). Enhanced productivitySecure file sharing services can make accessing and transferring files a simple, streamlined process. Productivity is enhanced, because users do not have to perform complicated and often risky tactics to share files, especially large ones. Additional productivity gains are realized with the integration of workflows for approvals, feedback, and e-signatures directly in a secure file sharing solution.No data migration Most secure file sharing systems connect directly to storage locations—on-premises or